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How to Insert a Table in a Gmail Message

Published by David on
Add a Table to a Gmail Message illustration

Tables are fantastic! They present information concisely and keep everything perfectly organized, making them ideal for creating order out of chaos.

But here’s the catch: when drafting an email in Gmail, there’s no direct way to create a table... A real setback for fans of neat layouts! 😭

👉 So, how do you insert a perfectly crafted table in your email? That’s exactly what we’ll explore in this article.

For Simple Tables, Use Our Table Generator

Generate a Simple Table with a Very Basic Structure :

  1. Type the number of rows and columns you need,
  2. select the color for the headers/cells
  3. Click on "Generate table"
  4. If the preview looks great for you, click on "Copy Table"
  5. Go back to Gmail, and you can paste the table into your email draft.

The table generator is available here : 

 

Step-by-Step Guide to Adding a Complex Table in Gmail

A complex table often includes merged cells, subsections, and colors.

In other words, you’ll need a specialized tool like… Google Sheets! Yes, if you’re using Gmail, you have access to Google Sheets.

How to do it? It’s easy: open Google Sheets, create your table, copy it, and paste it into your email.

💡 Don’t like Google Sheets? No problem—you can do the same with a table created in Google Docs, or even with Microsoft Excel and Microsoft Word.

Insert a Table in Gmail Mobile

Inserting a table in Gmail on mobile is just like on a computer.

1. Open the Google Docs or Google Sheets app on your smartphone and create a new document.

2. Create your table.

3. Is your table ready? Select it with a long press and tap on "Copy."

4. Open Gmail, create a new email, and tap "Paste" in the body of the email.

Add a Table in a Mail Merge Campaign

Inserting a table in a Gmail-powered marketing campaign is straightforward. We provide two options for you.

Option 1: Paste the table directly into the body of the email

Do it like with Gmail:

  1. Create a table in Google Sheets or Google Docs.

  2. Copy it.

  3. Paste it directly into the body of the email.

 

Option 2: Convert the table to an image 

Converting a table into an image is useful if: 

  • Your table isn’t too large. 

  • Your recipient needs to view the table, not edit it.

 

Start by taking a screenshot of your table and save it to your Google Drive.

From the Mail Merge editor, click on the Google Drive image icon. A window will open, offering the option to "Insert image from Google Drive."

 

In summary, inserting a table into a Gmail message is easy with the right tips. Whether you choose a basic or complex table, you now have everything you need to structure your emails clearly and professionally. For larger campaigns, try using Mail Merge to streamline and personalize your table-based emails effortlessly.



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